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The following steps will get your research started at the Imaging Core as quickly as possible:
1. Contact Us
It's never too early to contact us regarding your study. Whether it's budgetary information needed for a grant application or questions about IRB or IACUC submissions, we encourage users to get in touch with us early on in the process. Contact the Research Operations Manager at firstname.lastname@example.org or 310-248-8680 to let us know of your study plans or for any questions.
2. Create an iLab Account
We use an online system called iLab to manage all Imaging Core requests such as project initiation, equipment reservations, facility access requests, etc. Sign up for an account using the link on the upper right hand corner on our iLab website. Your PI or financial manager will need to specify which Cedars-Sinai Project ID(s) you may charge to in order to make reservations and requests (see iLab Help page). You will not be able to initiate or schedule your projects until this step is completed. Contact email@example.com if you need assistance creating an iLab account.
3. Complete Safety Training
All users are required to complete a mandatory online safety training and attend the Imaging Core training and tour prior to using the Imaging Core. In addition, human subjects researchers and staff will need to provide proof of CPR certification. Any users handling radioactive materials or subjects will need to provide proof of completing Cedars-Sinai radiation safety training. We recommend reviewing the details early on since depending on the training schedules, completing the requirements may take some time. Details can be found on our Facility Access page.
4. Acknowledge Imaging Core Policies
To help us provide excellent service while adhering to various regulatory policies, we require all users to read and acknowledge our basic policies, which are found in Cedars-Sinai Policy and Procedure Manager (PPM) (For Cedars-Sinai internal users only, external users contact firstname.lastname@example.org). Users need to read "2-010 Research Imaging Core User Policy" and sign "2-012 Research Imaging Core User Policy Acknowledgment Workpaper". The signed Acknowledgment is submitted by attaching to the Project Initiation Request (see Step 5).
5. Submit Project Initiation Request
When you are almost ready to begin (protocol, workflow, regulatory, funding near finalized), please submit a Project Initiation Request on the "Other Requests" tab within iLab.
6. Request Facility Access
7. Kick-off Meeting
Depending on the study, a brief kick-off meeting may be scheduled prior to the start of the study to review the finalized imaging protocol and workflow with all related parties. Once we receive your Project Initiation Request, we will let you know whether a kick-off meeting will be needed.
1. Study Progress
Once a study has been initiated, it is the responsibility of the Principal Investigator and research coordinator to inform the Imaging Core of changes to any of the following by emailing email@example.com:
- IRB or IACUC approval status, including continuations
- Protocol amendments
- Billing account number (Project ID)
- Study closure
2. New Projects
Existing users need to submit a Project Initiation Form through iLab for all new projects. A kick-off meeting will be scheduled if needed.
Please contact Johanna Kim, Operations Manager, at 310-248-8680 or firstname.lastname@example.org, if you have any questions or need any assistance.