Grants and Contracts Award Management

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I have been told that the award may not be issued for another month, but I would like to begin purchasing equipment, etc. as soon as possible. Is this possible?

In certain circumstances, arrangements can be made to establish a project number for the project in advance of receiving a fully executed award document. Contact your grant officer in SRFA to discuss your options.

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My proposal has been awarded. How soon am I issued a project number by SRFA?

A project number will be assigned when SRFA receives a fully executed award document, and internal forms that may be required. The GCO will inform you of the appropriate internal forms needed, i.e., revised budget. Upon receipt, all relevant information is forwarded to the SRFA Setup Team, entered into PeopleSoft and assigned a project number for expenditures. Remember, an updated FCOI Disclosure is required on all PHS funded research prior to any expenditure of federal funds.

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SRFA is holding award spending because I don't have an approved IRB protocol. What are my options?

An approved IRB protocol is required to be in place before any work involving human subjects can take place. Without confirmation of this documentation, SRFA cannot release the award for a project. If funds are required to start work that does not involve human subjects, please contact the IRB administration to obtain administrative approval.

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When should I request a no-cost extension (NCE)? Does the same time frame apply to the subaward as it does to the prime?

The recommended timeframe to apply for an NCE is 60-90 days prior to the award end date. This also applies to all subagreements affiliated with the prime award.

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My grant ends in two months. How can I get an extension?

The procedures for requesting a no-cost time extension depend on the terms and conditions of your award. Contact your grant officer to discuss your options.