Where can I find pertinent facts about Cedars-Sinai, needed to complete a federal or other sponsor application?
The facts for developing an application for funding can be found in the Policy and Procedure Manual (PPM). The fact sheet contains most of the information about Cedars-Sinai, as well as frequently used rates and figures used in sponsored research activities.
What is the current indirect cost rate?
The most current negotiated rate agreement can be found in PPM under SRFA Work Papers. The rates are also updated on the fact sheet linked above. These rates are subject to change on an annual basis, and it is important to check this document to ensure the use of accurate rates when completing applications and proposals.
What is excluded from the indirect cost calculation?
Our normal indirect cost rate is calculated on the Modified Total Direct Costs (MTDC) base. MTDC is defined as total direct costs excluding the following: equipment; alterations and renovations; the portion of each subaward and subcontract in excess of $25,000, regardless of the period covered by the subaward or subcontract; hospitalization and other fees associated with patient care; rental of space and maintenance costs of rental space; or student support costs, i.e., tuition, fees, stipends, fellowships, and scholarships. For non-federal sponsors such as foundations or other non-profit organizations, unless specifically stated otherwise, indirect costs are calculated on a Total Direct Cost (TDC) base.
What are the current fringe benefit rates?
Fringe benefit and Health Insurance rates can also be found in PPM on the fact sheet.
What internal forms do I need to get my proposal approved?
Each proposal must include the completed Face Sheet, PI Assurance (PHS applications), Lay Summary, Budget, FCOI disclosure via Passport and Cost Share (if applicable).
How many days in advance should I present my completed proposal/application to SRFA for review and approval?
To ensure your proposal is given due diligence by your Grant Officer in the review process, you should submit your application at least five business days in advance of the due date. Your application will be reviewed in accordance with the Service Commitment offered by the grant and contract services team. The Service Commitment outlines the review process one can expect when proposals are submitted with less than the five-day requirement.
How is the location of a sponsored research project determined to be "on campus" vs. "off campus"?
Sponsored research projects are considered "on campus" if they reside in any building or on any property owned by Cedars-Sinai. Also, the majority of project effort is expended at that site, no matter the location. Such projects must apply the "on campus" F&A rate to their budget and expenditures.
Is the FCOI disclosure required at the proposal phase?
The PI and all key personnel listed on the application are required, by federal mandate, to complete the FCOI disclosure. The grant officer is not permitted to submit the proposal until there is official notification from the Industry Relations FCOI Committee (primarily issued by the Passport System) that all required disclosures have been provided. An updated disclosure is required if the application is awarded prior to any expenditures of the federal funds.
Whom can I ask if I need help with any administrative aspect of submitting my application?
Each department is assigned a designated grant and contract officer (GCO) who is available to assist you in all administrative aspects of your application.