General Frequently Asked Questions

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How do I obtain a project extension?

Upon receipt of your 90-day project expiration notification, please contact your SRFA GCO to discuss your next plan of action.

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My project isn't available in the Time and Effort system for certification. Who should I contact?

Contact your SRFA GCO to verify whether your effort is reflected in the Faculty Commitment page in PeopleSoft.

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Whom do I contact if I have a purchasing requisition error?

All purchasing requisition errors should be directed to the Purchasing Department for resolution. If additional information is required, Purchasing will contact the assigned RFA in SRFA.

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I have an encumbrance that is ready to be closed. How do I go about doing this?

To submit a pre-encumbrance/encumbrance for manual closure, navigate to the PeopleSoft page at:

Reporting > Project Costing > Cedars-Sinai Custom Report > Process Open Encumbrances

Then select the transaction for closure and click the Submit button. A Purchasing Department buyer for this transaction will be notified automatically and will take action to close the selected encumbrance.

  • Note: Only encumbrances with a "Complete" status can be requested to be "Closed." From the request date, it will take approximately three days for the buyer in Purchasing to receive your request. Once received, it will take an additional 30 days to process the request. Should you have any questions, please contact the Purchasing Department at 323-866-8758.
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How do I get access to run reports for my projects in PeopleSoft?

In HealthStream online, please refer to GRO 503, Module 1, Understanding PeopleSoft Project Security, for guidance on how to obtain access to reports related to your projects.

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How do I get access to ePRO?

End users requiring access to ePRO must first complete an ePRO training class. Contact Erick Sangalang (erick.sangalang@cshs.org or 323-866-8467) to sign up.

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What is defined as equipment for research at Cedars-Sinai?

Equipment is defined as "property that is expected to last two years or more and has an original cost of $5,000 or greater if purchased separately." When equipment is ordered and paid for with a grant or project, both federal and nonfederal, it is tagged and entered into the equipment database by Materials Management. It is then tracked and monitored by SRFA for audit purposes. If equipment is disposed or transferred, that process also needs to go through Materials Management for proper disposal in the database.

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Rates at a Glance

The fringe and indirect cost rates for industry, nonfederal, restricted and federally sponsored projects are as follows:

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What is Modified Total Direct Costs (MTDC) vs. Total Direct Costs (TDC)?

  • MTDC base excludes equipment, capital expenditures, charges for patient care, tuition remission, rental costs of off-site facilities, scholarships and fellowships, as well as the portion of each subgrant and subcontract in excess of $25,000.
  • TDC base includes all direct costs.